Public Notary and Authentication by Apostille Service in West Covina, California

At least one public notary in West Covina has office address here at Unit M of 1559 E. Amar Rd, West Covina, CA 91792.  The Notary Public can also speak in Mandarin / Chinese and Filipino / Tagalog.

The West Covina Notary, which is behind Jollibee along the East side of the Seafood Plaza, is the office of two public notary with California state-wide jurisdiction.  Parking spaces are available.

Walk-ins are welcome, but call (855) 955-1800 for appointments to be sure!

The notary public can also help you secure Apostilles for authentication of foreign documents, instead of "Red Ribbons".

Mobile services at additional charge can also be arranged.

They may also help you get certified translations.

Map of West Covina Notary

Who is a public notary?

A Notary Public serves the public by being an impartial witness in performing a variety of official fraud-deterrent acts related to document signing. The acts are called notarizations or notarial acts. Appointed by state government, typically by the secretary of state, he is publicly commissioned as a “ministerial” official. Such official is expected to follow written rules without the exercise of significant discretion.

What is the role of a public notary in West Covina?

 The first job of a notary is to screen the identity of the signers.  Next he is to screen their willingness to sign without duress or intimidation. Lastly, he has to screen their awareness of the contents of the document or transaction. Sometimes, the public notary also will put the signer under an oath or affirmation. The signer has to declare under penalty of perjury that the content in a document is true and correct.

To earn the public trust, a notary public must be impartial. He is not to act in situations where he has a personal interest. That impartiality demands that a notary public not to refuse serving a person due to race, nationality, religion, politics, sexual orientation or status as non-customer.

What is a notarial act of a public notary in West Covina?

Different duties call for different notarial acts.  Here are the most common notarial acts and the description of each is copied from the National Notary Association:

Acknowledgments

The purpose of an acknowledgment is to ensure that the signer of a document is who they claim to be and has voluntarily signed the document. Acknowledgments often are needed for documents concerning valuable assets, such as deeds, mortgages and deeds of trust.

To perform an acknowledgment, the signer must personally appear before you at the time of notarization to be positively identified and to declare — or “acknowledge” — that the signature on the document is their own and that they signed willingly.

While it is common practice for your client to sign the document in front of you at the time of the notarization, it is not necessary. Your client may sign the document before bringing it to you and declare — or acknowledge — to you that the signature on the document is theirs.

Jurats

The purpose of a jurat is for a signer to swear or affirm that the contents of a document are true. Depending on the jurisdiction, it also can be known as an affidavit or a verification on oath or affirmation.

For a jurat, the signer must personally appear before you and sign the document in your presence. You must then administer an oath or affirmation and have the signer speak aloud his or her promise that the statements in the document are true. The choice between an oath or affirmation should be made by the signer.

Administering the oath or affirmation is a vital part of performing a jurat or verification because the signer is affirming that the contents of the document are true, and he or she may be prosecuted for perjury if the contents are not true.

Oaths/Affirmations

In some cases, a client may simply need you to administer an oath or affirmation orally, rather than as part of a jurat​, affidavit or other written document. The purpose of administering a verbal oath or affirmation is, again, to compel a client to truthfulness.

An oath is a solemn pledge to a supreme being. An affirmation is a solemn pledge on the individual’s personal honor. Again, the choice should be made by the signer.

Copy Certification

A copy certification confirms that a reproduction of an original document is a “full, true, and accurate transcription or reproduction” of the original.

Documents requiring copy certification may include: diplomas, driver’s licenses, leases, contracts, vehicle titles, Social Security cards, medical records and bills of sale.

To perform a copy certification, the person in possession of an original document (known also as the “document custodian”) takes the original document to a Notary. The Notary typically will make a photocopy of the document and complete a certificate for the copy certification to confirm that the photocopy is a true, accurate and complete copy of the original.

While copy certifications are considered a common notarial act, nearly half of the U.S. states bar Notaries from performing this type of notarization. Make sure to check your state’s guidelines to see if you may certify copies.

Of the states that do authorize this act, some stipulate that you may only certify copies of documents, not images, or other items. Other states allow Notaries to certify copies of both “records” and “items,” such as graphs, maps or images.

Many states also forbid the copy certification of vital, public documents, such as birth and death certificates, marriage licenses and deeds. And as a general practice, the Model Notary Act (section 2-4) recommends against certifying copies of these types of documents. Certified copies of these documents may be obtained from the agency that holds the originals.

Signature Witnessing

A number of states authorize Notaries to perform a signature witnessing. With this notarial act, you certify that the individual appearing before you is who he or she claims to be, and the signature on the record is the signature of the individual before you.

The main difference between a signature witnessing and an acknowledgment is that you witness the document being signed. The main difference between a signature witnessing and a jurat, affidavit, or verification upon oath or affirmation is that, with a signature witnessing, you do not administer an oath.

Common Notarial Certificates

In California,  these notarial acts are often completed with one of the following  common notarial certificates:

  1. CA Acknowledgment
  2. CA Jurat
  3. CA Proof of Execution by Subscribing Witness
  4. CA Copy Certification by Document Custodian
  5. CA Certified Copy of Power of Attorney

Authentication by Apostille Instead of Red Ribbon

Annabelle Lim and Joseph Doratan are the two (2) notary public who can perform notarial service and also get you the Apostille.  Foreign countries that are part of the Hague Conference or Apostille Convention do not require embassy or consular legalization.  Authentication by apostille instead of red ribbons from Phil. consulate, for example.  Apostilla is how apostille is called in Mexico. Therefore, this can save you a trip going to the consulate. You can avoid securing the online appointment to the consulate, the heavy traffic condition, long waiting line, crowded space, parking fee and use your time for something else. One meeting with the West Covina notary public is all that is needed for both notarization and authentication by Apostille. If you are looking for Filipino notary public or Chinese notary public, look for either one of them. Conversation in your native language is always preferred by most people who need notarization and/or apostille service.

Members of the Hague Conference that accept Apostille authentication are here in this link:  https://www.hcch.net/en/states/hcch-members

For countries not part of the Apostille Convention, sometimes their embassy or consular office may also require an Apostille Certificate before the documents can be consularized. Rarely but possible, a 3rd step securing an Apostille from the U.S. Department of State can also be needed. We can also help you with this.

If you already have a notarized document in the US and only need Apostille service, we may also help you secure the Apostille only. Even if you reside in a state outside of California, you can inquire how we can get an Apostille for you.

    The West Covina Notary can offer you two (2) options: standard pick-up at a cheaper fee, or mailed to your house or your designated final destination outside of the US for your convenience. So you don't have to pick up the authenticated document.

Below are a few Apostille samples from the different states: California Apostille sample, Florida Apostille sample, Hawaii Apostille sample, Nevada Apostille sample, New Jersey Apostille sample, New Mexico Apostille sample, New York Apostille sample, North Carolina Apostille sample, Oregon Apostille sample, Tennessee Apostille sample, Texas Apostille sample...

What is an Authenticated Document?

Anytime official documents are to be used in foreign countries, they are required to be authenticated in the US first before sending them or taking them to other countries.  Some types of documents that require authentication are, but not limited to: powers of attorney, extra-judicial settlement of estates, waiver of rights, birth certificates, death certificates, marriage certificates, divorce decrees, property deeds, incorporation papers, corporate legal documents, contracts, adoption papers, affidavits, school transcripts, diplomas, degrees, and bank documents. 

Ways of Authentication:

Countries that are not part of the Hague Conference may require the embassy legalization or consular legalization.  In some instances, there are countries that require further authentication for international acceptance of notarized documents over and above the Apostille.

For countries part of the Hague Conference or Apostille Convention, an Apostille is all that is needed. Meaning, documents issued in a Convention country which have been certified by an Apostille are entitled to recognition in any other Convention country without any further authentication. For example, a Philippine document with Apostille will be recognized in the Philippines.  An Apostille issued as the authentication by the Secretary of State, instead of a Red Ribbon, may now be used directly in the Philippines

The countries and territories that we can get you an Apostille for are the following. The list is last revised on July 2019.

Albania Greece Oman
Andorra Grenada Panama
Antigua and Barbuda Guatemala Paraguay
Argentina Honduras Peru
Armenia Hong Kong Philippines
Australia Hungary Poland
Austria Iceland Portugal
Azerbaijan India Romania
Bahamas Ireland Russia
Bahrain Israel Saint Kitts and Nevis
Barbados Italy Saint Lucia
Belarus Japan Saint Vincent and the Grenadines
Belgium Kosovo Samoa
Belize Kazakhstan San Marino
Bolivia Kyrgyzstan Sao Tome and Principe
Bosnia and Herzegovina Latvia Serbia
Botswana Lesotho Seychelles
Brazil Liberia Slovakia
Brunei Liechtenstein Slovenia
Bulgaria Lithuania South Africa
Burundi Luxembourg South Korea
Cape Verde Macau Spain
Chile Macedonia Suriname
Colombia Malawi Swaziland
Cook Islands Malta Sweden
Costa Rica Marshall Islands Switzerland
Croatia Mauritius Tajikistan
Cyprus Mexico Tonga
Czech Republic Moldova Trinidad and Tobago
Denmark Monaco Tunisia
Dominica Mongolia Turkey
Dominican Republic Montenegro Ukraine
Ecuador Morocco United Kingdom
El Salvador Namibia United States
Estonia Netherlands Uruguay
Fiji New Zealand Uzbekistan
Finland Nicaragua Vanuatu
France Niue Venezuela
Georgia Norway
Germany

What is an Apostille?

.Apostille is a French word which means specialized certification that authenticates the signature of a public official on a document for use in another country. An Apostille certifies:

1 . the authenticity of the signature of the public official who signed the document,

2. the capacity in which that public official acted, and

3. when appropriate, the identity of the seal or stamp which the document bears, e.g. a notary public seal.

The Apostille does not validate the contents of the document.

Common Notarized Documents

The following lists a few of the most common notarized documents:

  1. Sworn Statement
  2. Quitclaim Deed
  3. Statement of Consent (for application for Passport for child under age 16)
  4. Application for Duplicate or Paperless Title
  5. General Power of Attorney
  6. Deed of Trust
  7. Release and Waiver
  8. Consent To Travel
  9. Affidavit of Forgery
  10. Assignment
  11. Certificate of Authorship
  12. Certificate of Identity
  13. Plea Form
  14. Rental Agreement
  15. Grant Deed
  16. Deed of Trust
  17. Compliance Agreement
  18. Name Affidavit
  19. Copy Certification By Document Custodian
  20. Durable Power of Attorney
  21. Power of Attorney for Health Care/Advance Health Care Directive
  22. Spousal Waiver
  23. Demand Letter
  24. Guaranty
  25. Contract
  26. Student Enrollment Verification
  27. Amendment to Revocable Trust
  28. Intercreditor Agreement
  29. Modification Agreement
  30. Subordination Agreement
  31. Resignation of Trustee
  32. Unclaimed Property Form
  33. Authorization
  34. Living Trust
  35. Bill of Sale
  36. Power of Attorney Revocation
  37. Real Estate Power of Attorney
  38. California Parental (Minor Children) POA